Vendor Registration

General Information

• Retail tables are $30 per table. There is no charge for UAMS Department and non-profit tables.
• Walk registrations are not included with vendor registration. Limit 2 exhibitors per table. Additional individuals will have to register and enter through Gate 1.
• 1 6′-table with basic linens and 2 sled-style chairs will be provided.
• Vendor tables will be set up on the south side of the playing field. •
• No running water is available and there will be limited electric connections. Generators are discouraged and must be approved prior to operation.
• UAMS & War Memorial Stadium reserve the right to censor any booth.
• Vendors are encouraged to bring promotional material, literature, and any “swag” to distribute during The Walk. Anticipated attendance is 1,700 people. Tents, signage, decor, door prizes, merchandise for sale, etc. have been successful for vendors in the past.
• In the event of inclement weather, the event will take place but may be moved indoors to the stadium concourse. The event will be cancelled only if an active tornado watch or warning is issued at any time on May 2, 2026.
• To reserve a table, complete and return Page 2 of this form to the Special Events team (contact information on Page 2) by April 16, 2026.
• For reference at equipment drop-off, set-up, and breakdown on May 1, 2026 and May 2, 2026, please retain and refer to Page 1.

May 1, 2026 – Early Equipment Drop-Off

• Early equipment drop-off is strongly encouraged. Bring all equipment to Gate 1 between 8:00 a.m. and 4:00 p.m.
• Temporary parking is available outside of Gate 1.
• All contents should be in closed container(s) with lid(s) with vendor name clearly visible.
• Carts and wagons are encouraged if available.
• Equipment will be stored securely overnight and available upon check-in starting at 6:30 a.m. on Saturday, May 2nd at Gate 3.

May 2, 2026 – Event Setup and Breakdown

• Vendors and vendor tables will be set up outside. Please prepare for forecasted weather conditions.
• Designated Vendor Parking is available in War Memorial Stadium’s East lot (Monroe Street/
  UAMS/Downtown side of stadium) outside of Gate 3 on event day.
• Vendors should check in at Gate 3 on May 2, 2026 between 6:30 a.m. and 7:00 a.m.
• Table assignments and locations will be available upon check-in.
• Vendors should be completely setup by 7:00 a.m. and remain setup until 11:00 a.m. •
• Breakdown & loadout must be finished by 1:00 p.m.
• Vendors are responsible for leaving the area in the same condition in which it was found.